EXHIBITION STANDS TERMS & BOOKING FORM

Exhibition stands are available at two rates.  The standard size is a 6ft by 2ft table with 2 chairs.  Standholders wanting a larger space of up to 10ft wide can order a premium pitch.

The rate card for exhibition space is as follows:

Stands can be booked by contacting sales@eventuremedia.co.uk with a completed Exhibition Stand Booking Form.  There are special rates for entrants to the Rushlight Awards and some bespoke stand arrangements may be able to be accommodated.

Wifi is available but must be ordered in advance.  The instructions for using the wifi at the venue and the log on details will be provided to standholders before the event and will be available, along with assistance at the venue, on the day. 

TERMS & CONDITIONS

1. Once a stand is booked, the full charge is due, whether or not the booking is subsequently cancelled.

2. A standard size stand includes a 6ft by 2ft table, with a 1ft gap to the next table top stand. There is room for a pop-up banner stand behind. The table is provided with 2 chairs.  Standholders can choose to dispense with the table and chairs if you wish to create your stand area using pop-up banner stands and other collateral.

3. Some banner stands can be 3m wide and so standholders requesting space for this will need to book this in advance and pay the relevant rate. If this is not booked in advance, the standholder runs the risk of not being able or allowed to use their banner stand due to lack of space.

4. The nature of this show is to encourage an easy environment for discussion. The venue has been chosen for its central location. It is not a suitable location for very large structures.

5. The size limits for accessing the exhibition area are limited by the size of the access doors from the pavement and the stairs that need to be traversed (one flight).  Most standholders are therefore restricted to entering by a doorway which is 1.25m wide and 2.1m high.  There is a back route which is longer but may be able to accommodate larger stands, so please make contact early if this is going to be necessary.

6. Deliveries for the show can be made to the venue from 7am on the day of the show.

7. Access to the venue on the day of the Show commences at 7am.

8. It is the responsibility of standholders to ensure that there is no damage caused by the delivery, setting up, dismantling or removal of the stand to the venue. Any damage will be the sole responsibility of the standholder and may result in a subsequent repair charge.

9. All standholders must have their stands dismantled and cleared away by 6pm on the day of the show.

10. There is very limited storage space for stand banners and collateral overnight and so storage for deliveries the night before or the following morning after the show cannot be assured.

11. All stands and other material brought to the show must be removed from the venue. Unused brochures and other collateral cannot be left at the venue for disposal. Any such surplus resource left at the venue may attract a disposal charge of up to £150 plus VAT.

12. Standholders are responsible for any materials delivered to or made from the venue and for their materials and possessions during the show. The venue and Eventure Media Ltd accept no responsibility or liability in that regard.

13. All stands have access to at least one 13 Amp electricity socket, provided it is notified in advance. Any special power needs must be raised with the organisers well before the event to enable your needs to be met.

14. The table-top stands do not come "dressed". If you wish to have a table cloth for the table, then this is available from the venue by prior order at a fee of £12 plus VAT.

15. WIFI is available throughout the exhibition area but the access code has to be ordered in advance.